| BYLAWS FOR THE PRIDE ATHLETIC CLUB ARTICLE I
The
name of this organization shall be "The Pride Athletic
Club", (The PAC) a non-profit organization formed under
and by virtue of the laws of the State of North Carolina, as contained
in Chapter 55A of the General Statues of North Carolina entitled "Non
Profit Corporation Act", as amended. The North Carolina incorporated
number for this association is 561831548. ARTICLE II PURPOSE
To promote
and encourage academic and extra curricular athletic school activities, community
involvement, maximum student involvement and to provide financial
aid to
sports enhancing the school program at Leesville High.
ARTICLE III MEMBERSHIP Section 1
Persons who are interested in the total athletic program of Leesville
High School. Section 2
Membership
in the organization shall be available without regard to race,
age, creed,
national origin, gender, or physical capability.
Section 3
There
will be annual membership categories for the Club, to be determined
at the last
regular meeting of each year. Dues
for the above membership categories may be increased or decreased
by the executive
board and a majority vote of the general membership present at a
regular scheduled
meeting. A card will be issued to all active members.
Section 4
All
active coaches, the Principal, the Assistant Principal (s), and
the athletic director shall automatically be considered ex officio
members of The Pride Athletic
Club.
ARTICLE IV Section 1 - OFFICERS
Officers
and executive board shall consist of a President, Vice President, Secretary
and Treasurer.
Section 2 - ELECTION OF OFFICERS
Election
of officers shall take place at the annual meeting of The PAC.
The slate of
officers shall be presented to the membership at least one month
prior to the election meeting. The proposed slate shall be nominated
by a nomination committee, hereafter defined, and the committee may
nominate more than one proposed officer for each position. The full
slate as nominated by the nominating committee
must be accepted by the executive board and presented and voted upon at
the election meeting. The floor shall be open for nominations at
the election meeting.
Section 3 - NOMINATING COMMITTEE
The
nominating committee shall be appointed by the President and shall
consist of
five (5) members.
Section 4 - TERMS
The terms of the officers shall be one year and not more than three
consecutive terms in the same office. Section 5 - VACANCIES
Vacancy
in any elected office shall be filled by a presidential appointment
with approval
by a majority vote of the general membership present at a regularly scheduled
meeting, except in the case of the President. A presidential vacancy
shall be automatically filled by the Vice President. Any replacement
board member shall serve the remainder of the unexpired term to
which appointed. Board vacancies should be filled at the next regular
membership meeting.
Section 6 - ELIGIBILITY
Only regular members with current dues paid and in good standing
shall hold office or vote in elections. Section 7 - VOTING
Voting shall be a secret ballot at the election meeting. There shall
be an election committee of three (3) appointed by the President
on the day of the election.
The
President, with the consent of the nominating committee, may forego
the secret balloting and call for election by voice if it deems
that the electors are clearly
in favor of such a procedure.
The
duty of the election committee shall be to pass out the ballots,
collect the ballots, count them and the chairman of that committee
read the final count to the membership.
In the event there is more than one person nominated for any office, whoever
wins the simple majority of votes cast shall be deemed winner of
the election.
In the
event there is but one nominee for any particular office, and that
nominee does not receive the majority votes of the voters present,
then the office shall be referred
back to the nominating committee for a new nominee to be presented
and voted
upon at the next regular meeting.
Section 8 - INSTALLATION
Installation of officers shall be at the annual meeting at which
time the new officers shall take over their duties. Section 9 - ANNUAL MEETING
The
annual meeting of The PAC shall be held in May. At the annual meeting,
all annual
reports shall be received, and the old officers, retiring board,
newly-elected officers,
and the new board, if organized, shall hold a joint session. At
the joint session,
the retiring officers and board will transfer all books and papers
in their possession
and belonging to the new administration.
ARTICLE V DUTIES OF OFFICERS Section 1 - PRESIDENT
It shall
be the duty of the President to preside at all regular and special
meetings and board meetings. The President shall perform all of
the duties of the office: shall
appoint all committees and committee chairpersons, and shall be
an ex officio member of all committees except the nominating committee.
The President shall have regular meetings with the school Principal
and the Athletic Director.
Section 2 - VICE PRESIDENT
It shall
be the duty of the Vice President to aid the President in appointing
all committees,
committee chairpersons and team representatives involved with
projects undertaken by The Pride Athletic Club. Team reps will
be an adult representative from each varsity and junior varsity
team, and must be a paid PAC member. The Vice President shall
also coordinate all activities of these committees, and act
in place of the President in his/her absence.
Section 3 - SECRETARY
It shall
be the duty of the Secretary to keep a record of all regular and
special meetings
and all board meetings. It shall also be the duty of the Secretary
to maintain a procedure book. This book will be a record of the
activities compiled into a permanent form. The Secretary will provide
to the Principal, officers, and board, a copy of the minutes within
two weeks of the meeting. The Secretary is to
conduct the correspondence and also to keep a list of the member's
current addresses, and send special letters unless otherwise provided
for in the standing rules.
Section 4 - TREASURER
It shall be the duty of the Treasurer to receive all monies
due to The PAC and deposit same in a place approved The PAC.
The Treasurer shall disburse funds of The PAC only for the
purposes approved by The PAC. The Treasurer shall present a
statement of account at all meetings and shall make a full
report at the annual meeting. The financial records shall be
audited by an independent auditing agency, or school bookkeeper;
annually, prior to April 15th. All disbursements,
$500 or greater, made from The PAC shall be signed by two (2)
officers, one of which is to be the treasurer.
ARTICLE VI BOARD Section 1
The board shall consists of the officers, committee
chairs from the following committees: Sports Camps, Programs,
Concessions, Ways & Means, Membership, Newsletter and
team representatives. Additional
members of the board shall be the Principal, or their designee
and the Athletic Director, who will serve as ex officio members.
Section 2
The duties of the board shall be:
a. To approve the slate of officers nominated by the nominating
committee
b. To
transact necessary business in the intervals between The PAC meetings and
such other business as my be referred to it.
To approve the plans of work of the standing committee
To prepare and submit to The PAC membership, a budget for
the school year. The budget will be presented at the August
meeting and adopted by a majority of the board members present
at the September meeting. All modifications to the budget,
and appropriation of funds shall be adopted by a majority vote
of the board, with a quorum present, in concurrence with the
Principal, or their designee.
To approve appropriations of funds,
Section 3
Regular
meetings of the board shall be held monthly, and may be held in conjunction
with the general meeting, the time to be fixed by the President.
Nine (9) board members shall constitute a quorum for the transaction
of business at any meeting. Special meetings of the board may be
called by the President or by a majority of the members of the
board.
ARTICLE VII MEETINGS
Section 1
General
meetings of the PAC shall be held monthly at Leesville High School
during the school year, unless otherwise provided by the executive
board, five (5) days notice having been given.
Section 2
Special
meetings may be called by the executive board, twenty-four (24)
hours notice
having been given.
Section 3
Any business presented by the membership shall be adopted
by a majority vote of the board, with a quorum present, in
concurrence with the Principal, or their designee.
Section 4
Meetings
shall be conducted by Robert's Rules of Order. ARTICLE VIII STANDING and SPECIAL COMMITTEES Section 1
The
President shall create committees as necessary to promote the objectives and
to carry on the work of The PAC.
Section
2
The
President shall be a member ex officio of all committees except
nominating committee.
ARTICLE IX PROPERTY RIGHTS Section 1
Membership
in this Club shall not title or vest any of the members with any
property rights or rights having monetary value of any kind whatsoever,
including but
not limited to, property rights or monetary rights in the school
or in the Club.
Section 2
All
purchases will become property of the Wake County School System
for use at
Leesville High School.
Section 3
No part
of the net earnings of the organization shall be used to the benefit
of its members,
directors, or other persons except that the organization shall
be authorized and empowered to pay reasonable compensation for
services rendered and
to make payments and distributions, in furtherance of the exempt
purposes of
the organization.
ARTICLE X RELATIONSHIP WITH SCHOOL PRINCIPAL AND ATHLETIC DIRECTOR Section 1
The
PAC serves to support the school's athletic program and in no way
interferes with
direction of policy established by the school Principal or Athletic
Director.
Section 2
The
PAC shall under no circumstances interfere with either the organization
or operations
of Leesville High School, the coaching staff, or its functions.
Section 3
The
PAC shall communicate with the school Principal in regards to the
funding of capital
outlay projects for the school. The PAC shall follow the normal
channels concerning capital outlay projects. The normal channels
are: Principal or designee, county coordinator of athletics, director
of secondary education, and the Superintendent of the Wake County
School System.
Section 4
The activities conducted by The PAC shall not be in violation of
local school policies or the Wake County Board of Education policies. Section 5
The
PAC shall not incur any kind of financial obligation in the name
of the school or
the Wake County School System.
Section 6
If
at any time The PAC is to disband, all moneys and all properties
shall be donated directly to the school for deposit in the
school athletic fund.
ARTICLE XI Section 1
These
bylaws shall be approved by a meeting of the general membership.
This approval
shall be done by a simple majority vote of those members eligible
to vote and actually casting their vote at said meeting. These bylaws
may be amended by a two-thirds vote of the members present at any
regularly scheduled meeting. Such amendments may only be recommended
by the executive board and shall be presented in writing and read
at the regular meeting prior to the time of voting.
Section 2
This
constitution must be ratified by the Wake County Board of Education
upon the
recommendation of the Superintendent.
Approved - June 24, 1993 Amended - April 14, 1996 Amended – December
6, 1998 Amendments - November 1998 ARTICLE I
The
name of this organization shall be "The Pride Athletic
Club", (The PAC) a non-profit organization formed
under and by virtue of the laws of the State of North Carolina,
as contained in Chapter 55A of the General Statues of North
Carolina entitled "Non Profit Corporation Act", as
amended. The North Carolina incorporated number for this association
is 561831548.
ARTICLE III - Membership Section 4
All active coaches, the Principal, the Assistant Principal (s),
and the athletic director shall automatically be considered ex officio
members of The Pride
Athletic Club. ARTICLE V - Duties of Officers Section 2 - VICE PRESIDENT
It shall
be the duty of the Vice President to aid the President in appointing
all committees,
committee chairpersons and team representatives involved
with projects undertaken by The Pride Athletic Club. Team
reps will be an adult representative from each varsity and junior
varsity team. The Vice President shall also coordinate all
activities of these committees, and act in place of the President
in his/her absence.
Section 4 - TREASURER
It
shall be the duty of the Treasurer to receive all monies due
to The PAC and deposit same in a place approved The PAC. The
Treasurer shall disburse funds of The PAC only for the purposes
approved by The PAC. The Treasurer shall present a statement
of account at all meetings and shall make a full report at
the annual meeting. The financial records shall be audited
by an independent auditing agency, or school bookkeeper.
All disbursements made from The PAC shall be signed by two
(2) officers, one of which is to be the treasurer.
ARTICLE VI - Board Section 1
The board shall consists of the officers, committee
chairs from the following committees: Sports Camps, Programs,
Concessions, Ways & Means, Membership, Newsletter and
team representatives. Additional
members of the board shall be the Principal, or their
designee and the Athletic Director.
Section 2
The duties of the board shall be:
a. To approve the slate of officers nominated by the nominating
committee
b. To transact necessary business in the intervals between The PAC
meetings
and such other business as my be referred to it.
To approve the plans of work of the standing committee
To prepare and submit to The PAC membership, a budget for
the school year. The budget will be presented at
the August meeting and adopted by a majority of the board members
present at the September meeting. All approvals and modifications
to the budget, and appropriation of funds must be in concurrence
with the Principal, and or their designee.
e. To approve appropriations of funds, Section 3
Regular
meetings of the board shall be held monthly, and may
be held in conjunction
with the general meeting, the time to be fixed
by the President.
Thirteen (13) board members shall constitute a quorum for the transaction
of business at any meeting. Special meetings of the board may be
called by the President or by a majority of the members of the board.
ARTICLE VII - Meetings Section 1
General
(Regular) meetings of the PAC shall be held monthly
at Leesville High School
during the school year, unless otherwise provided by the executive
board, five (5) days notice having been given.
Section 3
Any business presented by (to) the membership shall
be adopted by a majority vote of the board, with
a quorum present, in concurrence with the Principal, or their
designee.
ARTICLE
X - Relationship with School Principal & Athletic Director Section 6
If
at any time The PAC is to disband, all moneys and
all properties shall be donated directly to the school for
deposit in the school athletic fund.
ARTICLE XI Section 1
These
bylaws shall be approved by a meeting of the general membership.
This approval
shall be done by a simple majority vote of those members eligible
to vote and actually casting their vote at said meeting. These bylaws
may be amended by a two-thirds vote of the members present at any
regularly scheduled meeting. Such amendments
may only be recommended by the executive board and shall be presented
in writing and read at the regular meeting prior to the time
of voting.
End
of 1998 Amendments |
